Junior Operations Analyst - Palo Alto

Independent, privately held investment advisor in Palo Alto is seeking a Junior Operations Analyst.

  • The role will work closely with other members of operations team (accounting, compliance, investor relations, and trading).
  • Work with Controller to complete monthly NAV process: reconciliation, allocations and capital account statements for investor entities.
  • Assist with maintaining internal books and records.
  • Work with Controller to complete annual audit, tax and regulatory filings for onshore and offshore entities.
  • Assist with compliance regulatory reporting including Form PF, 13F, 13G, Form ADV, etc.
  • Conduct periodic compliance checks to ensure adherence to the firms policies and procedures.
  • Ensure all documentation is up to date and conforms to current procedures.
  • Identify and execute strategic plans to increase workflow efficiencies.
  • Take ownership of special projects.

 

  • Qualifications:
  • Undergraduate degree.
  • 3 ‐ 5 years of accounting experience.
  •  Experience with hedge fund/investment partnership accounting.
  • CPA is a plus.
  •  Strong MS Excel Skills, VBA programming a plus.
  •  Interest in gaining knowledge in all functions of operations.
  •  High level thinking, ability to identify impact of decisions on different facets of the business.
  • Ability to work independently with strong attention detail.
  • Excellent interpersonal and communication skills.
  • Excellent organizational skills.
  • Has proven team commitment and strong work ethic.

 

Financial Planning Associate - San Mateo

A Financial Planning Associate supports Financial Advisors in serving existing clients. An FPA must have strong critical-thinking skills and work well within and across teams. A qualified candidate is a clear communicator, is detail-oriented, has a high degree of follow-through, handles multiple tasks efficiently, and thrives in a fast-paced working environment where every day is different.

Duties and Responsibilities

  • Inputs data into financial planning software and develops initial planning recommendations
  • Is responsible for all aspects of pre-client meeting activities (such as scheduling meetings and preparing meeting agendas and client portfolio presentations) as well as post-client meeting tasks (such as processing client meeting notes, entering data into the database, and setting tasks for client requests)
  • Provides dedicated support to Financial Advisors through collaboration and organization
  • Interacts with other team members and departments to provide excellent client service
  • Completes client and advisor requests and any special projects as assigned by manager

Qualifications

  • 1+yr experience in financial services in client service or paraplanning, CFP or desire to get CFP.

Client Service Associate- San Francisco

Opportunity

The Client Relations Specialist will assist the Senior Director and Client Relations Manager with the provision of services related to banking, insurance, charitable giving, reporting and analysis and other client relations activities.

 Essential Duties

· Support the Client Relations team in responding to daily, often high-volume, client requests      requiring exceptional responsiveness and attention to detail.

· Review client-related invoices, facilitate client approval, and coordinate/track payments by  the accounting team.

·Assist in providing banking services, including credit card applications and other banking  needs.

·Assist with providing hands-on transactional support for clients’ real estate and other significant transactions by working through established relationships with bankers, realtors, attorneys, escrow officers, mortgage brokers, insurance brokers and contractors; review various contracts, agreements and leases.

·Assist with arranging background checks for the clients’ potential domestic employees, establishing payroll and medical/dental insurance coverage. 

·Assist in managing insurance policies for the clients’ property and casualty insurance program.

·Assist with monitoring political contribution filings for clients and ensure that clients are in compliance with federal and state laws.

·Use client’s financial and investment data to prepare various schedules and analyses for management to facilitate decision-making. Coordinate with various departments, including accounting and tax teams, to gather information needed.

Education/Experience

·Minimum BA/BS with a preference for an emphasis in coursework in Finance, Business, or Accounting.

·Minimum 2 years of experience in the Financial Services industry or in a Family Office environment or a recent college graduate with relevant internships.

Receptionist-San Francisco

With a broad range of responsibilities including phone and conference room management, greeting guests, facilities support and more, the successful candidate will be a great communicator and expert multi-tasker, with the ability to move seamlessly from one item to the next.

RESPONSIBILITIES:

§   Provide excellent service to visitors by greeting, welcoming, directing and announcing them appropriately

§   Phone management

§   Partner with administrative staff and teams on day-to-day activities and special projects as needed

§   Maintain security by following procedures and controlling visitor access

§   Receive and sort daily mail and deliveries

§   Responsible for various errands outside of the office

§   Maintain a tidy office environment (conference rooms, kitchen, etc.)

§   Assist Office Manager in maintaining office supplies

 

QUALIFICATIONS:

§   Minimum of 1 year experience in reception, hospitality or other administrative function

§   Bachelor’s Degree

§   Exceptional communication and interpersonal skills

§   Team-player with personable and professional demeanor

§   Highly organized and efficient with extraordinary attention to detail and ability to prioritize

§   Resourceful, creative problem-solver

§   Proficient in Microsoft Office, particularly Outlook, Excel, Word, and PowerPoint

Fund Accountant - Menlo Park

Responsibilities will include:

- Working with the fund administrators on various accounting functions, including cash and account reconciliations, capital calls, distributions, and legal expenses

- Reviewing financial information (e.g., monthly flash NAVs, quarterly capital statements, fund-level expenses, year-end financial statements)

 - Working with the custodian and prime broker on middle office functions, including trade settlement and collateral / mark-to-market reconciliation

- Interacting with the Fund Managers on performance, accounting, and administrative matters

 - Participating in process of producing year-end audited financial statements

- Participating in process of delivering tax estimates and final K-1s

 - Preparing and reviewing client correspondence and information requests

 - Assisting in compliance matters

- Assisting in operational due diligence processes

 - Ad hoc projects to support investment / operations teams

- Recording monthly management company journal entries, reviewing expense reports, cutting checks and other management company accounting duties

 

Qualifications:

 - Undergraduate degree in accounting or finance

 - Active/current CPA license

 - Minimum of 3 years of experience

- Prefer a combination of Big 4 accounting firm and direct experience at a hedge fund, private equity / real assets fund, or fund-of-funds

 - Has worked in a SEC compliance environment

 - Specific experience with partnership / fund accounting and tax issues

 - Must be detail-oriented

 - Must have excellent communication and time management skills

 - A team player with a "can do" attitude who is enthusiastic about working in a high-energy, fast-paced, and demanding environment with minimal supervision

Recruiting Coordinator - San Francisco

Our client, a leading mobile entertainment company is looking for a highly motivated Recruiting Coordinator to join their team.
 

What You Will Be Doing:

•   Responsible for getting timely feedback from our interviewers and communicating next steps to the candidate

•   Process all data and maintain recruiting profiles in Greenhouse, our Applicant Tracking System

•   Partner with various teams to ensure candidates have a smooth new hire transition

•   Brainstorm with recruiters and hiring managers to propose improvements to the recruiting process

•   Scheduling candidate interviews for hiring managers and recruiters


Who You Are:

•   Scholarly: BA/BS degree from a 4 year university

•   Scrupulous: Exceptionally detail-oriented and organized

•   People Person: Professionalism and positive demeanor with a strong sense of responsibility

•   Poet: Excellent verbal and written communication skills

•   Agility: Ability to multi-task and adapt quickly

•   Defeating Adversity: Ability to overcome challenges and effectively solve problems

•   Meditation Master: Ability to remain calm during crisis and high pressure

•   Collaborator: Team player and always ready to jump into action when needed

•   Tech Savvy: Proficiency with Greenhouse, Google and MS Office applications preferred

•   Experienced: 1-2+ years previous recruitment support, administrative, or related work experience is a plus

 

Preferred Banker - Boston

The Preferred Banker position is responsible for growing a personal portfolio of business by developing and maintaining customers by offering a full range of products and services. This position is responsible for understanding the customers financial needs, recommending the right products and services and resolving customer issues as they arise. This position is expected to develop client relationships through positive customer experiences.


Duties and Responsibilities:

•   Exhibits in-depth knowledge of all branch operations and banking policies and procedures

•   Utilizes all available resources to provide the best solution to ultimately enrich and create a memorable customer experience

•   Processes customer transactions according to branch policies and procedures

•   Files and maintains bank records in compliance with branch policies and procedures.

•   Prepares and balances daily work, bank deposits, ATM and Night Depository.

•   Participates in maintenance of the branch office to represent the office in a positive manner

•   Exhibits in-depth understanding of all banking products and customer needs

•   Promotes and introduces new banking products and services to customers

•   Understands customer needs to refer them to Relationship Managers, Preferred Bankers, and Trust Officers

•   Establishes and maintains professional relationships with customers to ensure repeat and referral business and minimize customer attrition

•   Proactively seeks ways to develop and expand customer relationships in order to build a book of business and contribute towards meeting individual and branch sales goals

•   Actively participate in branch sales promotions
 

Ideal candidate should have:

•   College degree preferred

•   3+ years proven relationship banking experience

•   Successful and proven sales track record

•   Ability to work well under pressure

•   High level of attention to detail

•   Strong verbal and written communication skills

•   Organizational and time management skills

•   Computer skills

 

Senior Compensation Analyst - Los Angeles

Our client, a Registered Investment Advisory firm, is seeking a Senior Compensation Analyst.

Responsibilities:

•   Provide support and administration of compensation plans for a variety of roles within different divisions and departments.

•   Audit existing plans and recommend methods to adjust and realign plans to better reflect our corporate mission.

•   Provide analytical and tactical insight into how plans are working and not working.  Educate existing managers on compensations best practices that elicit desired behaviors.

•   Provide advice and counsel to HR and Division and Department heads regarding pay decisions including policy and guideline interpretation.

•   Participate in, review, and communicate compensation surveys for a variety of divisions and departments.

•   Maintain survey data for variety of skill sets.

•   Provide senior management reports on compensation competitiveness.

•   Perform ad hoc analysis and planning to continuously improve our compensation programs and processes.

•   Provides on-going support, interaction and guidance to HR business partners on compensation related issues.

•   Maintain all books and records relating to plan documents, payout calculations, changes to plan etc.

•    Maintains and administers qualified and non-qualified deferred compensation plans

•   Working with our Chief Information Officer, Director of Research & Development, Director of Marketing, Chief Financial Officer and VP – Human Resources, will maintain and administer semi-annual goal based bonus plan for all support departments.
 

Qualifications:

•   BA or BS degree in Business Administration, Finance or related field that uses quantitative analysis.

•   Some coursework for Certified Compensation Professional (CCP®) certification

•   Minimum 10 years relevant compensation experience

•   Minimum 10 years MS-Office suite experience – advanced Excel skills (pivot tables, v-lookup, etc).
 

Desired Qualifications:

•   Excellent organization skills

•   Self-starter who proactively works comfortably with senior management.

•   Strong interest in analyzing data and able to synthesize results to form recommendations for alignment and improved competitiveness.

•   Able to work independently, prioritize multiple stakeholders and tasks, manage details and deliver results in an environment with competing demands.

•   Experience with NetSuite and ADP is a plus.

•   Discretion with sensitive, confidential information

•   Strong interpersonal, verbal and written communication skills

•   Ability to educate and inspire management team members on compensation best practices that balance the trade-offs between simplicity and complexity.

 

Compliance Associate - San Francisco

Our client, a prestigious registered investment advisor, is seeking a compliance associate. As a compliance associate you will complete compliance reviews as scheduled in the annual compliance review schedule, including operations, financing, business continuity, and regulatory filings. You will need to review and approve outgoing wire transfers and payments, prepare regulatory filings, assist in the preparation and completion of an annual compliance risk assessment, and be well versed in anti-money laundering testing and supervision.

Qualifications:

•   Bachelor’s degree and a solid academic background

•   3 to 5 years’ experience in investment adviser, broker dealer, or private fund compliance

•   Series 65 preferred (additional regulatory licenses considered: Series 7, 24)

•   Superior communication skills, highly motivated, and detail oriented

•   Confident with technology and comfortable working through technical issues

•   Desire to work in a team oriented, entrepreneurial environment

 

Executive Assistant - San Francisco

Our client, a San Francisco based private investment firm, is seeking an Executive Assistant to join their team. The Executive Assistant will work closely with one of the firm’s Managing Directors, as well as support one to three junior executives in the firm.  The successful candidate for this position will be responsible, organized, accurate and helpful to others. The position is based in San Francisco.
 

Responsibilities

•   Arrange travel for multiple executives

•   Maintain executive calendars, both personal and professional, as needed

•   Answer phones, your executives and office wide, as needed

•   Prepare and submit expense reports for various executives in a timely and accurate     manner

•   Facilitate and coordinate project work, to include possible research, copying,      
    binding, organizing meetings and drafting materials

•   Assist with events, to include planning and executing board meetings, investor
    meetings, and other material preparation

•   Special projects, as needed (i.e. office moves, software implementation, firm
    initiatives, etc.)
 

Candidate Profile

The successful candidate will have experience working with senior executives, as well as experience managing projects & events, working cooperatively in teams and working efficiently alone.  The Executive Assistant will demonstrate dependability, follow through, patience and consistency.  The right candidate will value people, teams, routine and organization.  
 

Qualifications   

•   At least eight years senior-level administrative support experience

•   Bachelor’s degree or equivalent work experience

•   Ability to take ownership of position, notice what needs to be done to help people,
    and do so quietly

•   Ability to focus on seeing the facts clearly and accurately, especially those related to
    people

•   Ability to notice what needs to be done for others and follow through in a timely
   manner

•   Should be self-determined, efficient, and confident, while also being flexible

•   Must be thorough, painstaking, and patient with particulars and procedures

•   Ability to work flexible hours

•   Proficiency with Microsoft office, Salesforce, and Concur