Executive Assistant - Menlo Park

Menlo Park-based investment firm is seeking an Executive Assistant to provide administrative support to the Chief Executive Officer and Partners. The Executive/Personal Assistant will support the CEO with both business and personal projects.
 

Qualifications:

•   Bachelor’s degree from a top university required

•   Strong communication skills

•   Extremely organized with keen attention to detail. Ability to multi-task effectively and      switch focus with ease

•   Professional, confident and gracious

•   Highly proficient computer skills (Outlook, Word, Excel)

•   Tech savvy. Apple proficiency a plus

•   Proactive and self-motivated

•   Ability to handle confidential company and personal information with the utmost      
     discretion

•   5+ years’ experience supporting C-Level executives preferred
 

Responsibilities:

•   Outlook calendar management and scheduling for CEO

•   Domestic and international travel coordination

•   Business and personal communications (email drafts, letters, etc.)

•   Filing and document management

•   Editing writing projects

•   Expense reports

•   Assists by answering CEO’s phone and helps with messages, etc.

•   Daily tasks as requested by CEO (reservations, event research, etc.)

•   Coordinates complex technology for CEO’s home and office, as well as on-the- road
     computer needs. Familiarity with Apple products a plus

•   Contact database management

•   Purchasing

•   “Startup” environment. Must be willing and able to do whatever it takes to get the
    job. Definite team player.

•   Personal support and communication CEO’s family, as needed