Temporary Administrative Assistant/Receptionist

We often have clients who need both short and long-term temporary Administrative and/or Reception Assistance. We look for temporary candidates who meet the following criteria:

Duties & Responsibilities:

  • Answer and screen all calls and manage executive’s phone traffic; compose and edit correspondence; distribute daily mail
  • Responsible for maintaining multiple executive’s calendars (independently managing conflicts) including: coordinating executive calendars, appointments, lunches and special functions as well as client meetings and closing dinners
  •  Effectively use firm travel and expense policies and procedures to complete all aspects of travel and meeting arrangements and ensure accuracy for travelers
  • Prepare expense reports with adherence to firm rules and regulations
  • Maintain files, database  and contacts and ensure files are organized and always up to date
  • Assist with light accounting duties (i.e. wires, tax payments)
  • Stock kitchen with drinks and snacks as well as maintain office supplies
  • Pick up lunch each day for the team
  • Adhere to highest degree of professional standards and strict confidentiality in matters that require discretion

Job Qualifications:

  • College degree, preferably accounting or finance
  • 1-4 years of administrative support experience in finance/asset management experience a plus Excellent interpersonal and organizational skills; strong written English communication skills; 
  •  Able to work independently and in a team environment with a professional and diplomatic demeanor
  • Ability to prioritize among multiple tasks and projects
  • Thorough knowledge and proficiency with MS Word, Excel, PowerPoint and Outlook