Executive Assistant

Our client is seeking an Executive Assistant. The Executive Assistant (EA) will provide project and business administration support to the search team in all aspects of the search process including document preparation and management, scheduling and planning of candidate and client interviews and meetings, accounts receivable and accounts payable, expense reporting, correspondence, and file management. An integral part of an EA’s role is problem-solving within the search execution and administrative process.

Specific Responsibilities Include:

  • Responsible for the administration of the search process for all team search assignments
  • Formatting, editing, proofreading, preparing and transmitting client deliverables
  • Maintaining consultant calendar
  • Preparing travel itineraries for the consultant, client or candidate in any part of the search process
  • Supporting search team with account management and client relationship, including consultant expenses, client invoices/receivables, and other financial reports
  • Creating and maintaining an efficient file management and follow-up system for all search processes
  • Maintaining client and candidate communications through scheduling and prioritizing telephone and email communication
  • Verifying degrees of candidates
  • Consistently building strong relationships and good rapport with candidates and clients
  • Maintaining the accuracy, quality, and integrity of all search information in the company database
  • Maintaining and developing job-related skills by attending  Company learning programs and keeping up-to-date with job/industry-related reading
  • Maintaining client, candidate and companywide confidentiality
  • Contributing to the team and office by providing backup assistance to other EAs and support for general office operation

 

Qualifications and Experience: The successful EA candidate will have:

  • High school education required; college degree desired
  • At least five years of administrative experience in roles requiring strong project coordination
  • Demonstrate a business acumen and financial awareness
  • Proficient knowledge of all Microsoft Office products. Minimum keyboarding skills of 60wpm. Experience with  proprietary database environments, a plus
  • Excellent communication skills—verbal, written and listening
  • Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications
  • Professional services experience, a plus