Receptionist/Office Assistant

The Receptionist/Office Assistant is responsible for the day-to-day smooth operations of the office. Our client is looking for a self-starter/team player who is energetic, proactive and hardworking; along with being flexible, resourceful and efficient. Candidates must be able to provide a high level of day-to-day support and be able to do what it takes to get the job done. They must demonstrate a high level of professionalism in dealing with confidential information.

 

Duties and Responsibilities

  • Greeting clients and directing them to the appropriate meeting areas
  • Preparing labels for mailing
  • Coordinate and manage internal and external meetings (in-person, phone and video conference)
  • Book meetings, place catering orders, setup and cleanup of meeting rooms
  • Organize inventory and order office and kitchen supplies
  • Answer phones, direct calls, and take messages
  • Maintaining the kitchen organized including emptying and loading the dishwasher
  • Primary vendor contact for IT Department, printers, postage machine, etc.

Qualifications

  • 1-2 years of receptionist experience
  • College degree strongly preferred
  • Highly proficient in MS Office
  • Excellent communication, organizational, interpersonal skills and phone etiquette
  • Ability to work independently but also be a proactive contributing team member
  • Strong attention to detail and ability to follow through on projects effectively
  • Ability to multi-task
  • Strong interpersonal skills and a professional demeanor
  • Team player, self-starter and desire to put the clients’ best interests first